Testimonials
Thank you for following up. I have intended to call you to thank you for finding Chantal for us. I am delighted with her work and Rick Burton, our Vice-President is, as well. Indeed she is learning our organization and functions extremely quickly and is making a real contribution.
Treasury Board
Treasury Board
Portage Personnel Job Postings - Current Openings
Policy, Officer
Click on title to expand/collapse full job description.
Security clearance required: Secret
Location: Place du Portage, NCR Region
Work hours: 37.5 per week
Contract duration: 48 weeks
Salary: Call us!
Languages required: Advanced level - No BBB
Additional details: DUTIES
1) Provide varied strategic complex procurement policy advice in both official languages to senior procurement officials. This individual must be from a recognized procurement policy area within the organization. This is not procurement advice provided by a procurement generalist interpreting procurement advice developed by a senior procurement policy analyst. This is the demonstrated ability to provide varied complex strategic procurement policy advice by a senior procurement policy analyst. This is not the review of procurement policy advice provided in a supervisory role but is the actual formulation and writing of the procurement policy advice.
2) Provide analysis and interpretation of procurement policy options, including the development of procurement policy positions.
3) Must have 5 years of recent experience (within the last 5 years) and knowledge in developing complex procurement policies and procedures in accordance with Federal Government laws, policies and guidance documents for use by the procurement community. Must be able to autonomously develop required policy changes to the Supply Manual(SM), for areas identified as needing changes.
4) Coordinate the work of various Acquisition policy team members and procurement areas where needed.
5) Must have 5 years experience and knowledge of the plain language terminology used in the SM, the Departmental Standard Procurement templates and the SACC Manual of PWGSC.
Must have been directly involved in the development of new SACC clauses as well as experience in the review of such clauses with the associated knowledge of the plain language standard procurement terminology used.
6) Must have 1 year of recent experience and knowledge (within the last 5 years) of Comprehensive Land Claim Agreements and be prepared to provide detailed procurement policy advice on the subject.
7) Must have 1 year of recent experience and knowledge (within the last 5 years) providing procurement policy advice on upcoming TB procurement documents such as the Policy on Managing Procurement and related Directives.
8) Must have 1 year of recent experience and knowledge (within the last 5 years) dealing with the TBS area responsible for procurement policies
Secondary school diploma is required
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required
Minimum of five (5) years of relevant experience is required
1) Provide varied strategic complex procurement policy advice in both official languages to senior procurement officials. This individual must be from a recognized procurement policy area within the organization. This is not procurement advice provided by a procurement generalist interpreting procurement advice developed by a senior procurement policy analyst. This is the demonstrated ability to provide varied complex strategic procurement policy advice by a senior procurement policy analyst. This is not the review of procurement policy advice provided in a supervisory role but is the actual formulation and writing of the procurement policy advice.
2) Provide analysis and interpretation of procurement policy options, including the development of procurement policy positions.
3) Must have 5 years of recent experience (within the last 5 years) and knowledge in developing complex procurement policies and procedures in accordance with Federal Government laws, policies and guidance documents for use by the procurement community. Must be able to autonomously develop required policy changes to the Supply Manual(SM), for areas identified as needing changes.
4) Coordinate the work of various Acquisition policy team members and procurement areas where needed.
5) Must have 5 years experience and knowledge of the plain language terminology used in the SM, the Departmental Standard Procurement templates and the SACC Manual of PWGSC.
Must have been directly involved in the development of new SACC clauses as well as experience in the review of such clauses with the associated knowledge of the plain language standard procurement terminology used.
6) Must have 1 year of recent experience and knowledge (within the last 5 years) of Comprehensive Land Claim Agreements and be prepared to provide detailed procurement policy advice on the subject.
7) Must have 1 year of recent experience and knowledge (within the last 5 years) providing procurement policy advice on upcoming TB procurement documents such as the Policy on Managing Procurement and related Directives.
8) Must have 1 year of recent experience and knowledge (within the last 5 years) dealing with the TBS area responsible for procurement policies
Secondary school diploma is required
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required
Minimum of five (5) years of relevant experience is required
Qualifications/Education:
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required;
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required;
Minimum of five (5) years of relevant experience is required.
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required;
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required;
Minimum of five (5) years of relevant experience is required.
Administrative Services
Click on title to expand/collapse full job description. Security clearance required: Enhanced Reliability
Location: Wellington St, Ottawa
Work hours:
Contract duration: 114 working days
Languages required: English and or French
Additional details: Requirement and Description of Work
seeking two training coordinators (senior administrative services resources) to assist in the launch and execution of the training strategy and plans for the Cost Recovery Process Improvement project. Specific requirements of the training coordinators in support of the training team.
Skills and abilities required include the ability to multi-task; work under pressure; meet tight deadlines and familiarity with general office procedures, the use of standard office equipment and software (Windows XP, Word, Excel, Access, RDIMS, etc.). In addition the THS Resources is required to have strong interpersonal skills, ability to communicate and interact with all levels within an organization and must demonstrate a strong commitment to quality, people, processes, policies and confidentiality.
Administer Training Registration System and Registrants requirements
Coordinate Training Registration for End User training events
Establish training schedules with training team
Establish course calendar among trainers
Prepare training packages for training delivery
Ensure adequate availability of training facilities
Coordinate with regions all logistical aspects of training rooms
Liaise with IT and technical resources to ensure proper classroom connectivity and readiness for IFMS Training events
Coordinate participation certificates
Coordinate travel arrangements for trainers
Prepare hospitality and accommodations arrangements
Administer and compile feedback forms from Training classes
Co-ordinate the logistics for Information Sessions as required
Other administrative duties as required
The proposed resources must have experience on a minimum of two (2) projects coordinating logistics, for information sessions and or training sessions to intra and extra departmental stakeholders.
The proposed resources must have experience on a minimum of two (2) projects of coordinating travel arrangements for information sessions and training sessions leads.
The proposed resources must have experience on a minimum of two (2) projects providing short term accommodation solutions for training purposes (accommodations, equipment and hospitality).
IF YOU ARE QUALIFIED INTERESTED AND AVALIABLE PLEASE APPLY TO JENN@PORTAGEPERSONNEL.CA
seeking two training coordinators (senior administrative services resources) to assist in the launch and execution of the training strategy and plans for the Cost Recovery Process Improvement project. Specific requirements of the training coordinators in support of the training team.
Skills and abilities required include the ability to multi-task; work under pressure; meet tight deadlines and familiarity with general office procedures, the use of standard office equipment and software (Windows XP, Word, Excel, Access, RDIMS, etc.). In addition the THS Resources is required to have strong interpersonal skills, ability to communicate and interact with all levels within an organization and must demonstrate a strong commitment to quality, people, processes, policies and confidentiality.
Administer Training Registration System and Registrants requirements
Coordinate Training Registration for End User training events
Establish training schedules with training team
Establish course calendar among trainers
Prepare training packages for training delivery
Ensure adequate availability of training facilities
Coordinate with regions all logistical aspects of training rooms
Liaise with IT and technical resources to ensure proper classroom connectivity and readiness for IFMS Training events
Coordinate participation certificates
Coordinate travel arrangements for trainers
Prepare hospitality and accommodations arrangements
Administer and compile feedback forms from Training classes
Co-ordinate the logistics for Information Sessions as required
Other administrative duties as required
The proposed resources must have experience on a minimum of two (2) projects coordinating logistics, for information sessions and or training sessions to intra and extra departmental stakeholders.
The proposed resources must have experience on a minimum of two (2) projects of coordinating travel arrangements for information sessions and training sessions leads.
The proposed resources must have experience on a minimum of two (2) projects providing short term accommodation solutions for training purposes (accommodations, equipment and hospitality).
IF YOU ARE QUALIFIED INTERESTED AND AVALIABLE PLEASE APPLY TO JENN@PORTAGEPERSONNEL.CA
Qualifications/Education:
Secondary school diploma is required;
Certificate, diploma, or degree in administration (business, office, public, etc), financial management, business or related field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
Minimum of three (3) years of relevant experience is required;
Minimum of one (1) year of relevant experience with the federal government may be required
Secondary school diploma is required;
Certificate, diploma, or degree in administration (business, office, public, etc), financial management, business or related field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
Minimum of three (3) years of relevant experience is required;
Minimum of one (1) year of relevant experience with the federal government may be required
Recruiter, Staffing
Click on title to expand/collapse full job description. Security clearance required:
Location:
Work hours:
Contract duration:
Languages required: Bilingual
Additional details: Do you have an eye for talent?
Do you enjoy keeping busy and meeting new people every day?
Do you have an outgoing personality but able to maintain your professionalism?
Do you want a new and exciting career in an ever growing industry?
Do you have extensive customer service and sales experience?
Do you have experience recruiting/staffing individuals for employment?
If you have answered YES to all of the above we want to hear from you!
Our every growing, busy staffing agency is looking to hire a hard working and quick learner to join our team as a dedicated Recruiter
Anticipated Start Date
As soon as possible
Location
Ottawa/Gatineau (Place Du Portage Area)
Terms of Employment
Permanent, Full Time, Overtime, Day
Education
Completion of college/CEGEP/vocational or technical training
Experience
1yr to less than 7 months in Recruiting/Staffing
Experience in Customer Services and Sales
Languages
Speak English, Speak French, Read English, Read French, Write English, Write French
Work Setting
Private sector, Public sector, Not-for-profit organization
Specific Skills
Identify current and prospective staffing requirements, Prepare and post notices and advertisements, Collect and screen applicants, Advise job applicants on employment requirements and terms and conditions of employment, Review candidate inventories, Contact potential applicants to arrange interviews, Notify applicants of results of selection process and prepare job offers, Advise managers and employees on staffing policies and procedures
Work Conditions and Physical Capabilities
Fast-paced environment, Work under pressure, tight deadlines, Repetitive tasks
Essential Skills
Reading text, Document use, Writing, Oral communication, Working with others, Problem solving, Decision making, Critical thinking, Job task planning and organizing, Significant use of memory, Finding information, Computer use, Continuous learning
Do you enjoy keeping busy and meeting new people every day?
Do you have an outgoing personality but able to maintain your professionalism?
Do you want a new and exciting career in an ever growing industry?
Do you have extensive customer service and sales experience?
Do you have experience recruiting/staffing individuals for employment?
If you have answered YES to all of the above we want to hear from you!
Our every growing, busy staffing agency is looking to hire a hard working and quick learner to join our team as a dedicated Recruiter
Anticipated Start Date
As soon as possible
Location
Ottawa/Gatineau (Place Du Portage Area)
Terms of Employment
Permanent, Full Time, Overtime, Day
Education
Completion of college/CEGEP/vocational or technical training
Experience
1yr to less than 7 months in Recruiting/Staffing
Experience in Customer Services and Sales
Languages
Speak English, Speak French, Read English, Read French, Write English, Write French
Work Setting
Private sector, Public sector, Not-for-profit organization
Specific Skills
Identify current and prospective staffing requirements, Prepare and post notices and advertisements, Collect and screen applicants, Advise job applicants on employment requirements and terms and conditions of employment, Review candidate inventories, Contact potential applicants to arrange interviews, Notify applicants of results of selection process and prepare job offers, Advise managers and employees on staffing policies and procedures
Work Conditions and Physical Capabilities
Fast-paced environment, Work under pressure, tight deadlines, Repetitive tasks
Essential Skills
Reading text, Document use, Writing, Oral communication, Working with others, Problem solving, Decision making, Critical thinking, Job task planning and organizing, Significant use of memory, Finding information, Computer use, Continuous learning
Administrative Services
Click on title to expand/collapse full job description. Security clearance required: Enhanced- Reliability
Location: Tunney's Pasture, Ottawa, ON
Work hours: 37.5 per week
Contract duration: February 27, 2012 to April 27, 2012.
Languages required: Unilingual
Additional details: Duties
Providing administrative services to the Centre, including photocopying and information distribution
Drafting minutes/highlights of Centre's Working Group's meetings
Preparing meeting folders and distributing documents to Centre's managers
Setting up appointments for Centre's managers
Serving as a backup for Centre's Administrative Assistants
Providing file management services to the Director's Office
Entering information in travel database, making travel arrangements and preparing travel expense claims
Skills set / Qualification required
Experience working as an Administrative Assistant in the Federal Government
Experience in managing the agenda and priorities of a Director
Experience in preparing minutes, communication and other documents
Experience using both TEMT and MECS databases of Health Canada
Providing administrative services to the Centre, including photocopying and information distribution
Drafting minutes/highlights of Centre's Working Group's meetings
Preparing meeting folders and distributing documents to Centre's managers
Setting up appointments for Centre's managers
Serving as a backup for Centre's Administrative Assistants
Providing file management services to the Director's Office
Entering information in travel database, making travel arrangements and preparing travel expense claims
Skills set / Qualification required
Experience working as an Administrative Assistant in the Federal Government
Experience in managing the agenda and priorities of a Director
Experience in preparing minutes, communication and other documents
Experience using both TEMT and MECS databases of Health Canada
Qualifications/Education:
Secondary school diploma is required;
Certificate, diploma, or degree in administration (business, office, public, etc.), financial management, business or related field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
A minimum of five (5) years of relevant experience is required;
Minimum three (3) years of relevant experience with the federal government may be required;
Secondary school diploma is required;
Certificate, diploma, or degree in administration (business, office, public, etc.), financial management, business or related field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
A minimum of five (5) years of relevant experience is required;
Minimum three (3) years of relevant experience with the federal government may be required;
Executive Assistant
Click on title to expand/collapse full job description. Security clearance required: Enhanced- Reliability
Location:
Work hours: 37.5 per week
Contract duration: Feb 13, 2012- March 30 2012
Languages required: Unilingual
Additional details:
DUTIES
Directs documents (e-mails and correspondence) and manages process by conducting control
check on correspondence from Divisions.
Gathers information and prepares reports for the Manager.
Manages appointments, meetings and conference calls and drafts minutes of meetings and meets
the Manager on a regular basis to discuss on-going activities of the Division.
Initiates and conducts research to assist the Director in making decisions and formulating
approaches, e.g. enquires, security of documents, determines the impact of major initiatives and
new policies on Directorate personnel and operations, provides background information for the
Manager.
Responds to questions and/or problems from officials within the department and external
stakeholders and contacts, or, directing callers to relevant operations within Natural Health
Products Directorate.
Manages and monitors timely responses to assignments, correspondence by the Divisions.
Coordinates and provides administrative support to the Director e.g. national and international
travel, security of documents, document management, etc.
Liaises and consults with other departmental organizations and the Director's office.
Follows policies, practices and procedures related to safety and security.
Makes decisions on a range of different issues e.g. administrative and secretarial etc.
Ensures and maintains security of classified documents e.g. Memorandum to Cabinet classified as
secret.
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
-experience in using Lotus Notes, Microsoft Word;
-experience in organising calendar;
-experience in scheduling meetings and booking rooms;
-well-organised;
-capable of multi-tasking;
-capable of prioritizing;
-capable of handling stress
DUTIES
Directs documents (e-mails and correspondence) and manages process by conducting control
check on correspondence from Divisions.
Gathers information and prepares reports for the Manager.
Manages appointments, meetings and conference calls and drafts minutes of meetings and meets
the Manager on a regular basis to discuss on-going activities of the Division.
Initiates and conducts research to assist the Director in making decisions and formulating
approaches, e.g. enquires, security of documents, determines the impact of major initiatives and
new policies on Directorate personnel and operations, provides background information for the
Manager.
Responds to questions and/or problems from officials within the department and external
stakeholders and contacts, or, directing callers to relevant operations within Natural Health
Products Directorate.
Manages and monitors timely responses to assignments, correspondence by the Divisions.
Coordinates and provides administrative support to the Director e.g. national and international
travel, security of documents, document management, etc.
Liaises and consults with other departmental organizations and the Director's office.
Follows policies, practices and procedures related to safety and security.
Makes decisions on a range of different issues e.g. administrative and secretarial etc.
Ensures and maintains security of classified documents e.g. Memorandum to Cabinet classified as
secret.
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
-experience in using Lotus Notes, Microsoft Word;
-experience in organising calendar;
-experience in scheduling meetings and booking rooms;
-well-organised;
-capable of multi-tasking;
-capable of prioritizing;
-capable of handling stress
Qualifications/Education:
Secondary school diploma or an acceptable combination of education, training and experience is required;
Minimum of one (1) year of relevant experience is required
Secondary school diploma or an acceptable combination of education, training and experience is required;
Minimum of one (1) year of relevant experience is required
Policy, Officer
Click on title to expand/collapse full job description. Security clearance required: Secret
Location: Gatineau, Quebec
Work hours: 37.5 per week
Contract duration: March 12, 2012 to Feb 08,2013
Languages required: Bilingual
Additional details: BACKGROUND
Require a senior policy analyst to assist the Acquistion Policy and Process Directorate.
DUTIES
1) Provide varied strategic complex procurement policy advice in both official languages to senior procurement officials. This individual must be from a recognized procurement policy area within the organization. This is not procurement advice provided by a procurement generalist interpreting procurement advice developed by a senior procurement policy analyst. This is the demonstrated ability to provide varied complex strategic procurement policy advice by a senior procurement policy analyst. This is not the review of procurement policy advice provided in a supervisory role but is the actual formulation and writing of the procurement policy advice.
2) Provide analysis and interpretation of procurement policy options, including the development of procurement policy positions.
3) Must have 5 years of recent experience (within the last 5 years) and knowledge in developing complex procurement policies and procedures in accordance with Federal Government laws, policies and guidance documents for use by the procurement community. Must be able to autonomously develop required policy changes to the Supply Manual(SM), for areas identified as needing changes.
4) Coordinate the work of various Acquisition policy team members and procurement areas where needed.
5) Must have 5 years experience and knowledge of the plain language terminology used in the SM, the Departmental Standard Procurement templates and the SACC Manual of PWGSC.
Must have been directly involved in the development of new SACC clauses as well as experience in the review of such clauses with the associated knowledge of the plain language standard procurement terminology used.
6) Must have 1 year of recent experience and knowledge (within the last 5 years) of Comprehensive Land Claim Agreements and be prepared to provide detailed procurement policy advice on the subject.
7) Must have 1 year of recent experience and knowledge (within the last 5 years) providing procurement policy advice on upcoming TB procurement documents such as the Policy on Managing Procurement and related Directives.
8) Must have 1 year of recent experience and knowledge (within the last 5 years) dealing with the TBS area responsible for procurement policies
WORKING ENVIRONMENT
Office environment, Place du Portage Gatineau Quebec
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
Education:
Secondary school diploma is required
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required
Experience:
Minimum of five (5) years of relevant experience is required
Require a senior policy analyst to assist the Acquistion Policy and Process Directorate.
DUTIES
1) Provide varied strategic complex procurement policy advice in both official languages to senior procurement officials. This individual must be from a recognized procurement policy area within the organization. This is not procurement advice provided by a procurement generalist interpreting procurement advice developed by a senior procurement policy analyst. This is the demonstrated ability to provide varied complex strategic procurement policy advice by a senior procurement policy analyst. This is not the review of procurement policy advice provided in a supervisory role but is the actual formulation and writing of the procurement policy advice.
2) Provide analysis and interpretation of procurement policy options, including the development of procurement policy positions.
3) Must have 5 years of recent experience (within the last 5 years) and knowledge in developing complex procurement policies and procedures in accordance with Federal Government laws, policies and guidance documents for use by the procurement community. Must be able to autonomously develop required policy changes to the Supply Manual(SM), for areas identified as needing changes.
4) Coordinate the work of various Acquisition policy team members and procurement areas where needed.
5) Must have 5 years experience and knowledge of the plain language terminology used in the SM, the Departmental Standard Procurement templates and the SACC Manual of PWGSC.
Must have been directly involved in the development of new SACC clauses as well as experience in the review of such clauses with the associated knowledge of the plain language standard procurement terminology used.
6) Must have 1 year of recent experience and knowledge (within the last 5 years) of Comprehensive Land Claim Agreements and be prepared to provide detailed procurement policy advice on the subject.
7) Must have 1 year of recent experience and knowledge (within the last 5 years) providing procurement policy advice on upcoming TB procurement documents such as the Policy on Managing Procurement and related Directives.
8) Must have 1 year of recent experience and knowledge (within the last 5 years) dealing with the TBS area responsible for procurement policies
WORKING ENVIRONMENT
Office environment, Place du Portage Gatineau Quebec
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
Education:
Secondary school diploma is required
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required
Experience:
Minimum of five (5) years of relevant experience is required
Qualifications/Education:
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required;
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required;
Minimum of five (5) years of relevant experience is required.
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required;
Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required;
Minimum of five (5) years of relevant experience is required.
Administrative Services
Click on title to expand/collapse full job description. Security clearance required: Secret
Location: Sparks Street, Ottawa
Work hours: 37.5 per week
Contract duration: 2012/02/06 to 2012/04/30
Languages required: Bilingual
Additional details:
BACKGROUND A new division was identified from within the organization and while staffing is being completed an administrative assistant at the advanced level is required.
DUTIES Tasks include the planning, coordinating, management and monitoring of various administrative services. The THS Resource will be capable of providing functional advice, consultation and guidance to branch management on various policies, procedures, and directives and may work with high-level staff (Managers, Senior Managers, Directors or Deputy Ministers, etc.).
Typical duties may include:
Developing, maintaining, monitoring and updating administrative programs and procedures
Preparing budget forecasts
Participating in management meetings
Planning and organizing project teams for special projects or studies or both and providing recommendations
Monitoring work in progress
Making travel arrangements and preparing associated documentation
Reviewing the effectiveness of operations
Analyzing and interpreting data and preparing reports
WORKING ENVIRONMENT Government Office
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
- Must have at least one year federal government experience with travel arrangements;
- Must have extensive knowledge of the government travel directive and procedures (the candidate will be required to book travel arrangements and must be able to do so with minimal supervision);
- Must have extensive knowledge of Excel;
- Must be fluent in both official languages (fully bilingual);
- Must have a secret clearance;
- Must have initiative;
- Must be very reliable;
- Must be willing to work overtime on short notice;
- Must have a Certificate, diploma, or degree in administration (business, office, public, etc.), financial management, business or related field from a recognized post secondary institution OR an acceptable combination of education, training and experience;
- Must have a minimum of one (1) year of relevant experience with the federal government.
BACKGROUND A new division was identified from within the organization and while staffing is being completed an administrative assistant at the advanced level is required.
DUTIES Tasks include the planning, coordinating, management and monitoring of various administrative services. The THS Resource will be capable of providing functional advice, consultation and guidance to branch management on various policies, procedures, and directives and may work with high-level staff (Managers, Senior Managers, Directors or Deputy Ministers, etc.).
Typical duties may include:
Developing, maintaining, monitoring and updating administrative programs and procedures
Preparing budget forecasts
Participating in management meetings
Planning and organizing project teams for special projects or studies or both and providing recommendations
Monitoring work in progress
Making travel arrangements and preparing associated documentation
Reviewing the effectiveness of operations
Analyzing and interpreting data and preparing reports
WORKING ENVIRONMENT Government Office
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
- Must have at least one year federal government experience with travel arrangements;
- Must have extensive knowledge of the government travel directive and procedures (the candidate will be required to book travel arrangements and must be able to do so with minimal supervision);
- Must have extensive knowledge of Excel;
- Must be fluent in both official languages (fully bilingual);
- Must have a secret clearance;
- Must have initiative;
- Must be very reliable;
- Must be willing to work overtime on short notice;
- Must have a Certificate, diploma, or degree in administration (business, office, public, etc.), financial management, business or related field from a recognized post secondary institution OR an acceptable combination of education, training and experience;
- Must have a minimum of one (1) year of relevant experience with the federal government.
Qualifications/Education:
Secondary school diploma is required;
Certificate, diploma, or degree in administration (business, office, public, etc.), financial management, business or related field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
A minimum of five (5) years of relevant experience is required;
Minimum three (3) years of relevant experience with the federal government may be required;
Secondary school diploma is required;
Certificate, diploma, or degree in administration (business, office, public, etc.), financial management, business or related field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
A minimum of five (5) years of relevant experience is required;
Minimum three (3) years of relevant experience with the federal government may be required;
Communications Officer
Click on title to expand/collapse full job description. Security clearance required: Enhanced- Reliability
Location: Carling Avenue, Ottawa
Work hours:
Contract duration: February 15, 2012 (18 Weeks)
Languages required: Bilingual
Additional details: The list of duties are as follows:
Writing/Editing
* Overall guidance with writing of document (background in strategic
writing for the government)
* Aiding in drafting strategy copy based on clients documents (client
will be main provider of content)- proposed writing style is Canadian
* Edit/revise the document on ongoing basis (ensure consistent
language and readability for all audiences) and based on client input (number of major revisions: approx. 4)
* Review the French version for consistency (translation will be done
by client)
* Provide edited MS word versions with standard file-naming convention
Graphic Design
Cover and layout design
* Develop 2 conceptual designs and layouts for publication reflecting
a full colour process
* Develop 2 design concepts of cover reflecting a full colour process
* Any images to be provided by contractor- document will not be an
'illustrative' document, therefore any images used will be more conceptual background-type images
* Design and production to camera-ready artwork of the Defence S&T
Strategy for commercial printing
Other
* Total: Approximately 15 pages of English and 15 pages of French plus
covers.
* Include 2 - 1 hour meetings (for design portion)
* HTML conversion
Production Schedule
* A draft production schedule to be provided to client for approval
based on above and ideal deliverable date (proposed start date: mid-February
2012 or earlier)
* Follow-up will be done by client
Selection Criteria
* Demonstrated ability on at least two projects in the past three
years in creating strategic planning documents in the area of science and technology (S&T)
* Demonstrated experience on at least three projects in the past two
years in developing S&T communication materials for more than one federal science department or agency and targeted to multiple audiences
* Proven understanding of Canadian federal science policy and how it
relates to the delivery of S&T-based initiatives in the federal government Minimum five years' experience writing, editing and designing (cover designs and layout) strategic planning communication vehicles in both official languages
Writing/Editing
* Overall guidance with writing of document (background in strategic
writing for the government)
* Aiding in drafting strategy copy based on clients documents (client
will be main provider of content)- proposed writing style is Canadian
* Edit/revise the document on ongoing basis (ensure consistent
language and readability for all audiences) and based on client input (number of major revisions: approx. 4)
* Review the French version for consistency (translation will be done
by client)
* Provide edited MS word versions with standard file-naming convention
Graphic Design
Cover and layout design
* Develop 2 conceptual designs and layouts for publication reflecting
a full colour process
* Develop 2 design concepts of cover reflecting a full colour process
* Any images to be provided by contractor- document will not be an
'illustrative' document, therefore any images used will be more conceptual background-type images
* Design and production to camera-ready artwork of the Defence S&T
Strategy for commercial printing
Other
* Total: Approximately 15 pages of English and 15 pages of French plus
covers.
* Include 2 - 1 hour meetings (for design portion)
* HTML conversion
Production Schedule
* A draft production schedule to be provided to client for approval
based on above and ideal deliverable date (proposed start date: mid-February
2012 or earlier)
* Follow-up will be done by client
Selection Criteria
* Demonstrated ability on at least two projects in the past three
years in creating strategic planning documents in the area of science and technology (S&T)
* Demonstrated experience on at least three projects in the past two
years in developing S&T communication materials for more than one federal science department or agency and targeted to multiple audiences
* Proven understanding of Canadian federal science policy and how it
relates to the delivery of S&T-based initiatives in the federal government Minimum five years' experience writing, editing and designing (cover designs and layout) strategic planning communication vehicles in both official languages
Qualifications/Education:
Certificate, diploma, or degree from a recognized post secondary institution, in a relevant field, is required;
Minimum of five (5) years of relevant experience is required.
Certificate, diploma, or degree from a recognized post secondary institution, in a relevant field, is required;
Minimum of five (5) years of relevant experience is required.
Marketing
Click on title to expand/collapse full job description. Security clearance required: Secret
Location: Eglantine, Ottawa, Ontario
Work hours: 37.5 per week
Contract duration: 13 February 2012 to 31 August 2012
Languages required: Bilingual
Additional details: BACKGROUND
The XIX International AIDS Conference (AIDS 2012) will occur from July 22-27, 2012 in Washington, D.C. The conference theme of Turning the Tide Together will bring together leading scientists, public health experts, policy-makers and the HIV-affected community to translate recent scientific advances into action. The largest global health event, AIDS 2012 will gather over twenty thousand participants to exchange knowledge on the latest scientific and social advances in the global HIV and AIDS response.
DUTIES
As the Lead for the International AIDS 2012 Conference Secretariat, the contractor will lead a small team to coordinate the Government of Canada's engagement at the upcoming AIDS 2012 Conference in Washington D.C., July 22-27, 2012. The Secretariat will provide the overall project management function and will report jointly to the Director of the International Public Health Division and the A/Director, Programs and Partnerships in the Agency's Centre for Communicable Diseases and Infection Control. In this role the contractor will lead preparation of briefing materials (ie. briefing notes, deck presentations) for Agency senior management and the Health Minister, lead the coordination of the logistics of Canada's engagement at the conference (on-site events, delegation support etc.), manage the conference workplan and seek input/updates/action from appropriate leads as required.
MANDATORY CRITERIA (resource must have the following)
*Significant experience in event management, coordination, and promotion of major international events
*Significant experience providing advice to senior management
*Significant experience planning, coordinating the logistics and protocol of a Ministers international visit
*Significant experience in the development, planning and implementation of conference/special event exhibition components (i.e. booth, display materials, promotional items etc.)
*Significant project management experience
Ability to effectively lead a team in a fast-paced environment, with shifting priorities.
Ability to communicate effectively orally and clearly express complex ideas in writing.
Ability to work well under pressure.
NOTE: Significant is defined as more than ten years of experience
Asset qualifications (does not have to meet all, but preference given to those that do):
Previous work experience within the federal government leading Secretariats for international events
The XIX International AIDS Conference (AIDS 2012) will occur from July 22-27, 2012 in Washington, D.C. The conference theme of Turning the Tide Together will bring together leading scientists, public health experts, policy-makers and the HIV-affected community to translate recent scientific advances into action. The largest global health event, AIDS 2012 will gather over twenty thousand participants to exchange knowledge on the latest scientific and social advances in the global HIV and AIDS response.
DUTIES
As the Lead for the International AIDS 2012 Conference Secretariat, the contractor will lead a small team to coordinate the Government of Canada's engagement at the upcoming AIDS 2012 Conference in Washington D.C., July 22-27, 2012. The Secretariat will provide the overall project management function and will report jointly to the Director of the International Public Health Division and the A/Director, Programs and Partnerships in the Agency's Centre for Communicable Diseases and Infection Control. In this role the contractor will lead preparation of briefing materials (ie. briefing notes, deck presentations) for Agency senior management and the Health Minister, lead the coordination of the logistics of Canada's engagement at the conference (on-site events, delegation support etc.), manage the conference workplan and seek input/updates/action from appropriate leads as required.
MANDATORY CRITERIA (resource must have the following)
*Significant experience in event management, coordination, and promotion of major international events
*Significant experience providing advice to senior management
*Significant experience planning, coordinating the logistics and protocol of a Ministers international visit
*Significant experience in the development, planning and implementation of conference/special event exhibition components (i.e. booth, display materials, promotional items etc.)
*Significant project management experience
Ability to effectively lead a team in a fast-paced environment, with shifting priorities.
Ability to communicate effectively orally and clearly express complex ideas in writing.
Ability to work well under pressure.
NOTE: Significant is defined as more than ten years of experience
Asset qualifications (does not have to meet all, but preference given to those that do):
Previous work experience within the federal government leading Secretariats for international events
Qualifications/Education:
Certificate, diploma, or degree, in marketing, business administration or other relevant field, from a recognized post secondary institution, or an acceptable combination of education, training and experience is required;
Minimum of ten (10) years of relevant experience is required
Certificate, diploma, or degree, in marketing, business administration or other relevant field, from a recognized post secondary institution, or an acceptable combination of education, training and experience is required;
Minimum of ten (10) years of relevant experience is required
Telecommunications, Analyst
Click on title to expand/collapse full job description. Security clearance required: Enhanced
Location: Gatineau, Quebec
Work hours: 37.5 per week
Contract duration: 45 weeks
Languages required: Billingual
Additional details: BACKGROUND
To design, order and procure the various telecommunications services offered to Government of Canada (GoC) departments within Local Access Services (LAS) with Canadian Telephone Companies.
DUTIES
Plan, co-ordinate and implement voice telecommunication systems based on the users requirements.
Explain in non-technical terms the various voice and wireless telecommunications products and services.
Coordinate the provision of services with suppliers.
Issue move, add, and change orders (MAC's) to the telephone companies across Canada via e-mail, CIMS and Station CM.
Effectively determine the type of Station Equipment (telephone sets) that meet the clients needs.
Effectively determine the types of Telephone Features that are required to meet the clients needs (i.e. Voicemail, 3-Way Calling, Call Forwarding, etc.)
Communicate effectively orally and in writing.
WORKING ENVIRONMENT
Work will be conducted from a workstation located at Place du Portage III. The workstation will be equipped with a Government of Canada (GoC) telephone and computer.
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
Minimum Mandatory Qualifications:
Education:
Secondary school diploma is required
Certificate, diploma, or degree in telecommunications, information technology or computer science or other relevant field from a recognized post secondary institution is required
Experience:
Minimum of five (5) years of telecommunications, informatics experience, computer science or other relevant experience is required
In addition to the minimum qualifications required by the classification (education and experience), the potential candidates must also demonstrate the following mandatory requirements:
1 year experience in gathering, interpreting and documenting telecommunications (Centrex / EEWD) requirements
Minimum of 2 years experience in the following
experience in voice telecommunications (Centrex/EEWD), either in the carrier field or in a large enterprise (more than 10,000 lines). The resource must have worked in the telecommunications field.
experience with telecommunications voice services (Centrex/EEWD) and a Financial Information System billing and/or related processes
in working in an organizational unit delivering IT (telecom) products or services (Centrex/EEWD) to a variety of clients.
experience working with Station Equipment, specifically how to determine the applicable telephone set and features for a particular client request. (i.e. telephone sets, features, key layouts, set programming)
experience using Bell Canada's StationCM ordering tool and how to write and send orders to Bell using that tool.
experience using databases to track circuits inventory.
To design, order and procure the various telecommunications services offered to Government of Canada (GoC) departments within Local Access Services (LAS) with Canadian Telephone Companies.
DUTIES
Plan, co-ordinate and implement voice telecommunication systems based on the users requirements.
Explain in non-technical terms the various voice and wireless telecommunications products and services.
Coordinate the provision of services with suppliers.
Issue move, add, and change orders (MAC's) to the telephone companies across Canada via e-mail, CIMS and Station CM.
Effectively determine the type of Station Equipment (telephone sets) that meet the clients needs.
Effectively determine the types of Telephone Features that are required to meet the clients needs (i.e. Voicemail, 3-Way Calling, Call Forwarding, etc.)
Communicate effectively orally and in writing.
WORKING ENVIRONMENT
Work will be conducted from a workstation located at Place du Portage III. The workstation will be equipped with a Government of Canada (GoC) telephone and computer.
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
Minimum Mandatory Qualifications:
Education:
Secondary school diploma is required
Certificate, diploma, or degree in telecommunications, information technology or computer science or other relevant field from a recognized post secondary institution is required
Experience:
Minimum of five (5) years of telecommunications, informatics experience, computer science or other relevant experience is required
In addition to the minimum qualifications required by the classification (education and experience), the potential candidates must also demonstrate the following mandatory requirements:
1 year experience in gathering, interpreting and documenting telecommunications (Centrex / EEWD) requirements
Minimum of 2 years experience in the following
experience in voice telecommunications (Centrex/EEWD), either in the carrier field or in a large enterprise (more than 10,000 lines). The resource must have worked in the telecommunications field.
experience with telecommunications voice services (Centrex/EEWD) and a Financial Information System billing and/or related processes
in working in an organizational unit delivering IT (telecom) products or services (Centrex/EEWD) to a variety of clients.
experience working with Station Equipment, specifically how to determine the applicable telephone set and features for a particular client request. (i.e. telephone sets, features, key layouts, set programming)
experience using Bell Canada's StationCM ordering tool and how to write and send orders to Bell using that tool.
experience using databases to track circuits inventory.
Qualifications/Education:
Certificate, diploma, or degree in telecommunications, information technology or computer science or other relevant field from a recognized post secondary institution is required;
Minimum of five (5) years of telecommunications, informatics experience, computer science or other relevant experience is required.
Certificate, diploma, or degree in telecommunications, information technology or computer science or other relevant field from a recognized post secondary institution is required;
Minimum of five (5) years of telecommunications, informatics experience, computer science or other relevant experience is required.
Writer, Technical
Click on title to expand/collapse full job description. Security clearance required: Enhanced
Location: St-Joseph Blvd., Gatineau (Hull)
Work hours:
Contract duration: February 13, 2012 - March 9, 2012
Languages required: Bilingual
Additional details: Mandatories requirements:
Language requirements
Bilingual: minimum CCC for second language (French or English)
Tasks
Write long descriptions for graphs, tables and photos included in about 13 guidance documents;
Consult with the writers of the documents if clarifications are required;
Making changes to long descriptions as marked after review;
Translate and edit long descriptions and/or other program documents into French (or English);
Present long descriptions in such a way that it will be easy for the programmer to match them with their graph, table or photo.
Education:
Certificate, diploma, or degree, in the area of specialization, from a recognized post secondary institution, or an acceptable combination of education, training and experience is required
Experience:
Minimum of three (3) years of relevant experience is required
Knowledge:
Knowledge with automated office systems and skill to operate various computer software such as Windows, Outlook, PowerPoint, Excel, MS-Word.
Other qualifications:
Experience with writing and translation science related to documents
Condition of employment:
Security clearance level: Enhanced
Ability:
Ability to work under pressure with a minimum supervision.
Well organized.
Language requirements
Bilingual: minimum CCC for second language (French or English)
Tasks
Write long descriptions for graphs, tables and photos included in about 13 guidance documents;
Consult with the writers of the documents if clarifications are required;
Making changes to long descriptions as marked after review;
Translate and edit long descriptions and/or other program documents into French (or English);
Present long descriptions in such a way that it will be easy for the programmer to match them with their graph, table or photo.
Education:
Certificate, diploma, or degree, in the area of specialization, from a recognized post secondary institution, or an acceptable combination of education, training and experience is required
Experience:
Minimum of three (3) years of relevant experience is required
Knowledge:
Knowledge with automated office systems and skill to operate various computer software such as Windows, Outlook, PowerPoint, Excel, MS-Word.
Other qualifications:
Experience with writing and translation science related to documents
Condition of employment:
Security clearance level: Enhanced
Ability:
Ability to work under pressure with a minimum supervision.
Well organized.
Qualifications/Education:
Certificate, diploma, or degree, in the area of specialization, from a recognized post secondary institution, or an acceptable combination of education, training and experience is required;
Minimum of three (3) years of relevant experience is required
Certificate, diploma, or degree, in the area of specialization, from a recognized post secondary institution, or an acceptable combination of education, training and experience is required;
Minimum of three (3) years of relevant experience is required
Executive Assistant
Click on title to expand/collapse full job description. Security clearance required: Secret
Location: Gatineau, Quebec
Work hours: 37.5 per week
Contract duration: From date of call-up award March 31, 2012
Languages required: Billingual
Additional details: BACKGROUND
This temporary help requirement is to help with the workload as the position is now vacant. We do not anticipate filling this position until then end of next fiscal year.
DUTIES
Roles and Responsibilities
Co-ordinates senior director schedule, directs the flow of information coming into and going out of the unit; confirms travel arrangements and obtains information using the GoC Shared Travel System; and assists managers and staff to identify and choose travel options.
Provides logistical support for the meetings (scheduling, rescheduling, distribution of agenda and briefing material and other services); and assists in the development and formatting of reports, briefing and documentation.
Screens queries (In-person, by telephone or electronically) and incoming documentations, directs to appropriate Sector/Directorate/work Unit managers and staff; and provides background research and support services.
Develops Unit filing systems and uses Department / Sector procedures to establish reference systems for tracking and retrieval documents and information; develops recommendations and options for improvements to office practices and procedures; provides instructions to current and new staff; and maintains an inventory of Unit assets.
Manages and maintains all documents required to assist for purchases, contracts, budgets, etc. Ensuring that all required documents are gathered, maintained in easily accessible systems.
Completes appropriate documents to request action on behalf of the manager; contracts Department experts, managers and staff to obtain clarification on various issues; and follow-ups on all requests.
Contributes to project teams and working groups responsible for the development and delivery of administrative standards and services.
Administer the annual budgets for the business unit.
Provision full-services secretariat support to committees as required.
Develop and maintain cooperative working relationships with clients and employees.
Expedite and coordinate support services to the office such as maintenance, repairs, supplies, and mail.
Execute other assigned activities, as required.
WORKING ENVIRONMENT
The work is performed in a typical office environment subject to surrounding noise and using standard office material and equipment.
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
Education:
Secondary School diploma or an acceptable combination of education, training and experience is required.
Experience:
Minimum of five (5) years experience as an Executive Assistant is required.
Minimum of two (2) years of experience with the federal government, as an Executive Assistant is required.
Minimum of two (2) years experience working in a government organization providing support and assistance (as indicated above) to Senior Directors, Directors and employees.
Minimum of two (2) years experience with Microsoft desktop products, such as: Outlook, MS-word, Excel and PowerPoint.
Minimum of 6 months in the last five (5) years experience with document management systems (i.e. EDRM) and the government shared travel system (i.e. Travel Acxess).
Minimum of two (2) years experience with the organization, orchestration and follow-up to meetings (bookings, invitations, minutes, action items, etc.)
Minimum of two (2) years experience with expenditure tracking systems, spreadsheets and budgets.
This temporary help requirement is to help with the workload as the position is now vacant. We do not anticipate filling this position until then end of next fiscal year.
DUTIES
Roles and Responsibilities
Co-ordinates senior director schedule, directs the flow of information coming into and going out of the unit; confirms travel arrangements and obtains information using the GoC Shared Travel System; and assists managers and staff to identify and choose travel options.
Provides logistical support for the meetings (scheduling, rescheduling, distribution of agenda and briefing material and other services); and assists in the development and formatting of reports, briefing and documentation.
Screens queries (In-person, by telephone or electronically) and incoming documentations, directs to appropriate Sector/Directorate/work Unit managers and staff; and provides background research and support services.
Develops Unit filing systems and uses Department / Sector procedures to establish reference systems for tracking and retrieval documents and information; develops recommendations and options for improvements to office practices and procedures; provides instructions to current and new staff; and maintains an inventory of Unit assets.
Manages and maintains all documents required to assist for purchases, contracts, budgets, etc. Ensuring that all required documents are gathered, maintained in easily accessible systems.
Completes appropriate documents to request action on behalf of the manager; contracts Department experts, managers and staff to obtain clarification on various issues; and follow-ups on all requests.
Contributes to project teams and working groups responsible for the development and delivery of administrative standards and services.
Administer the annual budgets for the business unit.
Provision full-services secretariat support to committees as required.
Develop and maintain cooperative working relationships with clients and employees.
Expedite and coordinate support services to the office such as maintenance, repairs, supplies, and mail.
Execute other assigned activities, as required.
WORKING ENVIRONMENT
The work is performed in a typical office environment subject to surrounding noise and using standard office material and equipment.
MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex C of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html
Education:
Secondary School diploma or an acceptable combination of education, training and experience is required.
Experience:
Minimum of five (5) years experience as an Executive Assistant is required.
Minimum of two (2) years of experience with the federal government, as an Executive Assistant is required.
Minimum of two (2) years experience working in a government organization providing support and assistance (as indicated above) to Senior Directors, Directors and employees.
Minimum of two (2) years experience with Microsoft desktop products, such as: Outlook, MS-word, Excel and PowerPoint.
Minimum of 6 months in the last five (5) years experience with document management systems (i.e. EDRM) and the government shared travel system (i.e. Travel Acxess).
Minimum of two (2) years experience with the organization, orchestration and follow-up to meetings (bookings, invitations, minutes, action items, etc.)
Minimum of two (2) years experience with expenditure tracking systems, spreadsheets and budgets.
Qualifications/Education:
Secondary school diploma or an acceptable combination of education, training and experience is required;
Certificate, diploma, or degree in a relevant field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
Minimum of five (5) years experience as an Executive Assistant is required;
Minimum of one (1) year of experience with the federal government, as an Executive Assistant, may be required.
Secondary school diploma or an acceptable combination of education, training and experience is required;
Certificate, diploma, or degree in a relevant field from a recognized post secondary institution or an acceptable combination of education, training and experience may be required;
Minimum of five (5) years experience as an Executive Assistant is required;
Minimum of one (1) year of experience with the federal government, as an Executive Assistant, may be required.
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